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9 Tips to Optimize Your Office Space Planning

9 Tips to Optimize Your Office Space Planning

When it comes to maximizing your office space, planning is key. Taking the time upfront to plan will not only make the process more efficient, but will also ensure your office meets your needs for years to come. Think about it as an investment in your business that deserves the same planning and consideration as any other business decision.

space planning

(1) Set A Budget

Start by setting a budget so you can prioritize your needs. Fortunately, there are stylish, functional office furniture solutions at a wide range of prices, no matter your budget.

(2) Include Employees

One of the best ways to plan your office layout is to ask your employees what they need. They can have valuable insight about workstation placement, location of communal spaces, and even specific furniture that’s working – or not.

(3) Utilize Natural Light

Natural light is a highly coveted office perk – and for good reason. Not only does it boost your mood during the day, but it also positively affects productivity. Make sure workstations are near natural light, if possible.

(4) Accommodate Guests

When customers/clients come to your office, how do you want to greet them? Focus on creating a welcoming space, with appropriate seating and a reception desk. Space planning isn’t just for the main work areas. First impressions make a big impact. What does your reception area say about your company?

(5) Storage

Whether it’s files, extra office supplies, or equipment, you’ll have to have a place to store it. Take inventory of what you’ll need to make room for so you can order drawers, shelves, or cabinets to accommodate it.

(6) Consider Communal Space

Taking breaks throughout the day is recognized as beneficial, both physically and mentally. Your office space planning should include some type of break room or lounge for your employees to decompress.

(7) Technology Needs

When space planning, it’s important to not only consider furniture needs but also the placement of things like phones, printers, monitors, and other technology. Meeting or training rooms may need full audio/video conferencing ability. Copiers and large printers should be centrally located if possible.

(8) Collaborate

While a truly open office plan may not suit every business, you can benefit from having some space dedicated to collaboration. This would be an area with flexible seating like open work tables and some soft surfaces – places for people to come together and share ideas outside a traditional meeting or boardroom.

(9) Enlist A Professional

In order to maximize your space and budget, having professional help is a smart choice. Armed with your budget, a space planning professional can look for furniture solutions that won’t break the bank, saving you time. Plus, they keep you on track and coordinate delivery and installation.

ROSI offers full-service office space planning services to ensure you make the most of your existing layout. We specialize in helping you choose the right furniture to suit your needs within your budget. If you’re in the process of moving offices or setting up a new one, contact us to see how we can make the process easier. We work with you every step of the way until you’re up and running in your new space.

Office Furniture Budget Calculator

Budget Calculator  

Are you looking for a cost estimate for a new office build out or are you just trying to get a price to add a few new workstations to your existing space, our new office furniture budget calculator can help!

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