How To Stay On Target With A New Office Project
Taking on a new office project is a big job. It requires advanced planning and coordination of a lot of moving parts. Just like an large project at work, someone has to juggle all the details. You must have a good project management strategy in place in order to make your office plan a reality. Here are a few ways we recommend to keep your team on track – and the project going smoothly.
Make A Plan
It seems obvious, but as the old saying goes, “If you fail to plan, you are planning to fail.” No truer words have ever been spoken when it comes to setting up your new office space. It is critical to have a timeline in place and delegate responsibility clearly. Everyone involved should know exactly what their role is during this time and an expectation for when their tasks should be completed. This is Project Management 101, and the project manager must be able to communicate these goals effectively. Planning for the new office project also includes making a budget – and sticking to it.
Balance Leadership and Collaboration
All projects need good leadership, and a new office project/move is no exception. The role of project manager should be clearly established, and this person takes point on assigning tasks and communicating with the team. This is also the person who spearheads a change in direction if the plan needs a detour.
But, an effective leader also knows how to collaborate with a team to generate ideas and get things done. When planning a new office, collaboration is crucial. The project manager has to work together with different vendors, installation crews, and the office management.
This is perhaps the very foundation of any project: good communication. Or at least the successful ones. From the beginning, the project manager must communicate goals and expectations. Communication should be consistent, so develop a schedule of when status meetings will be taking place. Weekly? Monthly? Choose a schedule and stick to it. Check in with all parties to see if their tasks are going smoothly, or if they’ve hit any road blocks. Then, communicate any changes if necessary. As the project progresses, it’s a good idea to communicate when milestones have been reached. This boosts morale and keeps everyone on the same page, working towards the same goal.
ROSI specializes in handling all of the details involved in a new office project. Through our integrated services, you’ll only deal with one main point-of-contact. A project manager is assigned to you to walk you through the process step by step. Working with ROSI means you won’t need to coordinate with multiple vendors or deal with scheduling headaches! Everything from space planning to final install is taken care of by us. We have over 25 years of experience managing these types of projects. Contact us today to see how we can help you with your new office project from start to finish.